Catalog Data Entry Services

Catalog Data Entry Services for Clean, Searchable and Sales-Ready Product Information

Shri Data Entry Services provides expert catalog data entry outsourcing for retailers, distributors, publishers and businesses that need product catalogs, parts lists, price books and item databases digitised, structured and maintained accurately in their systems. Our professional offshore catalog team in India enters product codes, descriptions, specifications, pricing, categories, images and all other catalog fields from print catalogs, PDF price books, supplier data sheets and legacy system exports — delivering complete, system-ready catalog data.

Catalog data accuracy drives every downstream function that depends on it: search visibility, product filtering, comparison features, pricing accuracy and inventory management. Incomplete attributes fail filters. Wrong categories hide products from navigation. Our team populates catalog fields completely, maps source data to your system schema before production, and delivers batches progressively so you have early access to completed catalog sections. Share your catalog source material and target system — receive a free pilot batch within 24 hours.

Shopify, WooCommerce, Magento, Amazon, eBay, Google Shopping, ERP or custom systems — we adapt the output format and field structure to match what your platform needs.

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5000+ Completed Projects

90% Returning Clients

16+ Years Experience

45+ Countries Served

50+ Professionals Team

Services We Offer

Product catalog support built for accuracy, consistency and business use

Supplier spreadsheets and CSV files
Marketplace and platform exports
PDF price lists and printed catalogs
Website product pages
Image folders and product databases
ERP and CMS data exports

Product data becomes commercially useful when it is clean, complete and structured for how your business systems and sales channels require it. We begin every catalog project by reviewing your source files, required product fields, category structure, platform requirements, naming conventions and delivery format.

We support spreadsheet-based projects, marketplace upload preparation, website admin entry, supplier file processing, catalog cleanup and ongoing maintenance. Each project is handled with careful field review, formatting consistency and quality checking.

We focus on accurate, useful product information rather than keyword-filled fields that look complete but confuse buyers and cause platform compliance issues. Whether you manage hundreds of products or tens of thousands of SKUs, we provide reliable catalog data support that scales with your requirements.

Catalog data entry services for product records, specifications, pricing and structured catalog updates

Catalog data entry must support selling, search, comparison, upload and print or digital publishing. Our services focus on SKUs, categories, attributes, descriptions, specifications, images and version-controlled updates.

Product Catalog Creation

We create structured catalog records from supplier spreadsheets, manufacturer catalogs, PDFs, brochures, websites or legacy files. SKUs, names, categories, descriptions, specifications, prices, dimensions, images and product identifiers are entered in your approved format.

Catalog Update and Maintenance

Existing catalogs can be updated with new products, discontinued items, revised pricing, changed descriptions, stock status, images or specification corrections. Each update is tracked so your team can see what changed between versions.

Category and Attribute Standardisation

We standardise category names, subcategories, attribute labels, units of measure, color names, size values, material fields and compatibility information. Consistent catalog structure improves filtering, comparison and import performance.

Product Description and Specification Entry

Long descriptions, short descriptions, bullet points, feature lists, technical specifications and package contents are entered from approved source material. Claims or details not supported by the source are marked for review.

Image Mapping and File Reference Entry

Product images, image URLs, file names, alt references and gallery order are matched to the correct SKU or catalog item. Missing or mismatched media is reported before delivery.

Catalog Cleanup and Duplicate Review

We review catalogs for duplicate SKUs, inconsistent naming, missing attributes, incorrect category placement, outdated values and format drift. Cleaned files are delivered with exception notes for items requiring your confirmation.

Process, Quality and Security

How we manage catalog data entry with taxonomy control, version tracking and quality review

1. Catalog structure review

We review your product hierarchy, category rules, attribute fields, SKU format, source files, image references, pricing fields and final upload or publishing format before entry starts.

2. NDA and source file setup

Supplier catalogs, pricing files, product lists, images and internal catalog exports are handled under NDA through your approved transfer method. Access is restricted to the assigned catalog team.

3. Pilot category or SKU set

A small category or SKU sample is prepared first so you can approve naming style, attribute mapping, description format, image handling and exception notes before full catalog production.

4. Batch catalog build or update

Approved catalog records are entered or updated in controlled batches. Reviewers check SKU, category, attributes, prices, units, descriptions, image references and mandatory fields during production.

5. Version and exception control

Missing specifications, unclear product identifiers, conflicting prices, discontinued products, duplicate SKUs and image mismatches are logged clearly. We avoid hidden changes that make catalog approval difficult.

6. Delivery in usable catalog format

Final files are delivered as Excel, CSV, XML, platform upload templates or your preferred structure, along with update notes and exceptions. Recurring catalog maintenance follows the accepted rules from earlier batches.

We work with the product information you already have

Product data arrives from multiple suppliers in different formats with different levels of completeness. We review what is available, structure it for your platform and flag gaps before they cause upload errors.

📂 Source formats we accept

Supplier spreadsheets and CSV files
PDF price lists and printed catalogs
Manufacturer websites and product pages
Existing eCommerce or marketplace exports
Image folders, URLs and product databases

📤 Delivery formats

Shopify / WooCommerce / Magento files
Amazon / eBay / marketplace upload files
Google Shopping feed format
ERP or custom database import files
Bulk upload CSV with variation mapping

Before any large project, we review sample files and identify data gaps. This upfront planning reduces surprises during production and creates a documented process reusable for future product onboarding, seasonal updates and catalog maintenance cycles.

Quality for catalog data entry is checked across SKU, category, attribute, price, description, specification, unit, image and identifier fields. A catalog must remain consistent across thousands of records, so we look for pattern drift as well as individual mistakes.

Catalog files can include supplier pricing, product launch details, private images and internal margin data. These files are handled under NDA with controlled access and approved delivery methods.

The process is built to give your team a cleaner catalog for upload, publication or review. SDES handles structured production work and flags unsupported product details, while your team approves final commercial and technical decisions.

🏷️ SKU Control Item records checked

🧭 Taxonomy Rules Categories aligned

📐 Attribute Consistency Units standardised

🖼️ Image Mapping Media matched

📝 Version Notes Updates tracked

🔐 Supplier Data Secure NDA handled

Need your product catalog cleaned up or built from scratch?

Send us your source files and a description of the target format. We review the data, process a free sample batch and show you exactly what the output looks like before you commit to the full project.

Request a Free Sample Batch →

No cost. No commitment. Sample batch returned within 24–48 hours.

Why Outsource to SDES?

Reliable offshore catalog support — full visibility at every stage

Sample approval before full production
Batch delivery with review at each phase
Scalable team for large catalogs and launches
Attribute consistency maintained across all batches
Exception log specific enough to act on immediately
Works with any eCommerce platform or marketplace

Building and maintaining a product catalog requires sustained attention to detail across every SKU, every attribute field and every update cycle. That work takes meaningful time away from your merchandise, marketing and operations teams.

We work with clients managing catalogs across Shopify, WooCommerce, Magento, BigCommerce, Amazon, eBay, Google Shopping, internal ERP systems and custom databases. Whatever platform your catalog lives on, we adapt the output format and field structure to match.

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Industries We Support

Catalog Data Entry Across eCommerce and Product-Based Businesses

Different business types have different catalog structures, attribute vocabularies and platform requirements. We adapt the data entry approach to your product type and business model.

eCommerce Stores

Online stores needing accurate product data, clean category structures and properly mapped images to support customer discovery. Catalog creation, product updates and seasonal management.

Retail Brands

Consumer brands needing consistent catalog data that reflects brand standards across their website, Amazon, other marketplaces and retailer portals simultaneously.

Product Distributors

Distributors managing large product ranges from multiple manufacturers needing consistent, attributed catalog data ready for retail buyers or marketplace submission.

eCommerce Agencies

Agencies managing catalog work across multiple client accounts needing a dependable partner for large-volume data entry with separate batch handling per client.

Marketplace Sellers

Sellers across Amazon, eBay, Etsy, Walmart and others needing catalog data formatted specifically for each platform's field requirements from the same source data.

Manufacturers

Manufacturers listing directly or supplying catalog data to distributors who need technical specifications captured accurately from their own documentation.

Wholesalers

Wholesalers with large product ranges needing catalogs accurate enough for buyers to order confidently and structured for easy maintenance as inventory changes.

Catalog and Data Teams

Internal teams with backlogs, migration projects or peak-period workload spikes needing temporary production capacity without permanent hiring.

Client Feedback

What clients say about our catalog data entry work

Our catalog clients value consistency across large product volumes, clear exception reporting and output that imports without additional reformatting.

★★★★★

We were launching a new Shopify store with over 4,000 products sourced from multiple suppliers, each with a different spreadsheet format. SDES reviewed all the source files, standardised the attribute vocabulary across supplier variations and delivered the catalog in batches sized for our review capacity. Upload error rate when we imported to Shopify was minimal, and the exception log identified the products where supplier information was genuinely incomplete.

Faith I. — eCommerce Director Multi-Supplier Online Retailer, USA

★★★★★

We manage catalog work for several brand clients across Amazon, eBay and their own websites simultaneously. SDES handles product data entry for all three platforms from the same source files, adapting field structure and category mapping to each platform's requirements. Quality is consistent across platforms and the batch delivery format makes it straightforward to track progress per client per platform.

Edward I. — Head of Catalog Operations eCommerce Management Agency, UK

★★★★★

We had a catalog of roughly 8,000 products that had accumulated inconsistent attribute data over several years. SDES audited the existing records, identified consistency issues and cleaned the attribute fields systematically. The attribute filtering on our website now works correctly for the first time in years, which has improved product discovery noticeably.

Claire O. — Product Manager Wholesale Distributor, Australia

FAQs

Questions clients ask before outsourcing catalog data entry

Can you prepare product data for multiple platforms from the same source files?

Yes. We prepare catalog data formatted specifically for different platform templates — Amazon, eBay, Shopify, WooCommerce, Magento, Google Shopping and others — from the same underlying product source files. Each platform output follows that platform's field structure and formatting requirements.

Can you clean and standardise an existing messy product database?

Yes. We regularly handle catalog cleanup projects where attribute data is inconsistent, categories are incorrectly assigned, titles are formatted differently across products or duplicate SKUs have accumulated. We agree a standardisation approach with your team and work through the corrections systematically.

Can you handle products with complex variation structures?

Yes. We support size, colour, material, capacity and other variation types across different platform variation structures. We map parent-child relationships, ensure each variant has correct attribute values and check that variation structures meet platform requirements before delivery.

How do you handle products where supplier data is incomplete?

Products where required fields cannot be completed from available source data are flagged in the exception log with the specific missing field noted. We enter what is available and document what additional information is needed so the record can be completed.

Can you support ongoing monthly catalog updates?

Yes. Many clients use us for recurring monthly price updates, new product additions, seasonal range changes and category reorganisations. We maintain the formatting standard established in the initial project across every update cycle.

What platforms and file formats do you support?

We support all major eCommerce platforms including Shopify, WooCommerce, Magento, BigCommerce, Amazon, eBay, Etsy, Walmart and Google Shopping. For custom platforms, we work to your import template or spreadsheet structure.

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