Pricing and Rates

Transparent Data Entry Outsourcing Pricing — Specific Quotes, No Hidden Costs

SDES offers professional data entry outsourcing solutions at competitive India-based rates with three primary pricing models — per-record pricing for standard entry projects, hourly pricing for complex workflow or system-based entry, and monthly retainer pricing for recurring arrangements. Pricing is always project-specific: the most useful quote comes from reviewing a sample of your actual source files rather than providing a generic rate that does not reflect the specific complexity, source quality and volume of your project.

We provide a free pilot batch for every new client project — typically 50-100 records processed from your actual source files at no charge before any paid production begins. The pilot serves two purposes: it confirms the quality and accuracy of our work before you commit any budget, and it provides the specific information we need to give you an accurate, honest quote for the full project volume.

Data entry costs in India are significantly lower than equivalent services in the USA, UK, Australia and Europe — typically 60-75% lower than comparable domestic or local outsourcing options. This saving comes from lower India-based labour costs, not from lower quality, shorter process steps or less experienced operators.

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5000+ Completed Projects

90% Returning Clients

16+ Years Experience

45+ Countries Served

50+ Professionals Team

Services We Offer

Simple, transparent data entry outsourcing pricing that fits your project type and volume

Per-record pricing for standard high-volume entry
Hourly pricing for complex system and workflow entry
Monthly retainer for recurring weekly or monthly work
Free pilot batch — 50 to 100 records at no charge
Specific quote within 24 hours of reviewing source files
No long-term contract required to get started

Our pricing approach is straightforward: after reviewing a sample of your source files, we provide a specific, transparent quote with a clear price per record (for standard entry), per hour (for complex workflows) or per month (for recurring arrangements). There are no set-up fees, no minimum contract value and no ongoing commitment required to begin.

The factors that affect pricing are source quality (clear PDFs cost less than poor-resolution scans), fields per record (more fields require more time per record), source type (digital sources cost less than physical forms), turnaround requirement (24-hour turnaround costs more than 72-hour) and volume (higher volumes produce lower per-record rates). We explain these factors transparently so you understand exactly what affects the price you are quoted.

Most businesses find that professional data entry outsourcing to India produces cost savings significant enough to justify the arrangement on its own — and receive the additional benefits of accurate, quality-checked output and scalable capacity as operating benefits on top of the cost reduction.

How SDES Data Entry Outsourcing Pricing Works

Pricing is always project-specific. These are the factors and models that determine your specific quote.

Per-record pricing for standard data entry

Per-record pricing applies to standard data entry projects where the source is consistently formatted, the fields per record are defined and stable, and the volume is large enough for per-record pricing to be meaningful. Standard data entry projects include form and survey data capture, product catalog entry, contact and lead list building from defined sources, invoice and transaction record entry, CRM record population and database build projects. Per-record rates depend on fields per record, source quality (clear digital sources vs poor-quality scans), data type complexity (simple text fields vs conditional or coded fields) and turnaround window. After reviewing a sample of your source files, we provide a specific per-record rate that reflects your actual project characteristics — not a generic estimate that does not account for your source quality and field structure.

Hourly pricing for complex workflow entry

Hourly pricing applies to complex online data entry projects, ERP and CRM system entry involving multi-step workflows, entry tasks that require judgment-based decisions rather than rule-based field capture, and projects with high variability in record processing time that make per-record pricing impractical. Hourly pricing is also appropriate for research, web collection and other tasks where output is not easily counted in records. For hourly-priced projects, we track time and provide activity reports showing work completed per hour so you can verify efficiency and output quality. Hourly rates for professional data entry in India are significantly lower than equivalent rates in Western markets.

Monthly retainer pricing for recurring work

Monthly retainer pricing provides a fixed monthly commitment for a defined scope of recurring data entry work — weekly processing cycles, ongoing CRM maintenance, regular form processing batches or continuous eCommerce catalog management. Retainer pricing is typically the most cost-effective option for ongoing arrangements because it allows us to plan dedicated capacity for your account, maintain consistent team assignment and reduce project coordination overhead. Retainer engagements run on month-to-month terms — no long-term contract lock-in — and scope is adjusted as your volume needs change. Most retainer clients stay because the quality and reliability are consistent, not because they are contractually obligated to remain.

Volume discounts and project pricing

Large one-time projects — archive digitisation covering thousands of records, catalog migration covering tens of thousands of products, historical document conversion covering hundreds of thousands of pages — benefit from project pricing that provides a fixed total cost for the defined project scope. Project pricing removes the budget uncertainty of per-record pricing over large volumes and allows your team to plan against a defined cost. For project-priced engagements, we define the scope, review a representative sample across the full project volume range and agree a total price before production begins. Variations from the defined scope are handled with agreed change pricing rather than retrospective rate increases.

What the free pilot batch tells you

The free pilot batch is the best way to evaluate SDES before committing any budget. We process 50-100 records from your actual project source files — not a sanitised or pre-selected sample — using your actual field definitions, output format and quality standards. The pilot output shows you: accuracy level on your actual source quality; how exceptions are handled and documented; what the output format looks like formatted to your specifications; how quickly the work is completed; and how our communication and process work in practice. After the pilot, you have the information you need to make a genuinely informed decision about proceeding — or not — without any financial commitment. If you decide not to proceed, the pilot is completely free.

Process, Quality and Security

How to get started and receive your specific quote

1. Send a sample file

Share 20-50 representative records from your actual source files — PDFs, Excel, scanned images or any format. No sanitising or pre-selection needed; actual source files give us the most accurate basis for a reliable quote.

2. Describe the project

Tell us your volume estimate, output format, turnaround requirement and any specific field rules or quality standards. If you have an output template, share that too.

3. Receive your specific quote

Within 24 hours of reviewing your sample, we send a specific, transparent quote explaining the per-record, hourly or retainer rate and the factors that determined it.

4. Free pilot batch

Before any paid production begins, we process 50-100 records from your actual project at no charge so you can verify accuracy, output format and exception handling.

5. Pilot review and approval

Review the pilot output. If it meets your standards, we confirm production terms and begin. If adjustments are needed, we make them and re-confirm. No payment until you are satisfied with the pilot.

6. Production and delivery

Regular production runs in planned batches with quality checks and exception reports on every delivery. Invoicing is monthly (retainer), per batch (per-record) or as agreed based on your project type.

📂 Source formats we accept

Your source file samples (any format)
Your output template or field requirements
Volume estimate and project description
Turnaround and delivery schedule requirements
Any specific quality or compliance requirements

📤 Delivery formats

Specific quote within 24 hours of source review
Free pilot batch of 50-100 records
Transparent per-record, hourly or retainer pricing
Month-to-month terms, no long-term contract required
Data entry quality guarantee on every batch

Every engagement begins with a signed NDA before any files, system access or project details are shared. This is non-negotiable regardless of data sensitivity. Access to your data is restricted to the specific team members assigned to your project throughout the engagement.

Quality is built into production — not added as a review step at the end. Missing fields, formatting inconsistencies, duplicate records and ambiguous source values are identified and documented during production. You receive clean records and a specific exception list, not a mixed file requiring post-delivery sorting.

We have delivered professional offshore data services to clients in the USA, UK, Australia, UAE, Singapore, Europe and India for over 16 years without a documented data breach or confidentiality incident. The security practices we apply are operational standards verified by 16+ years of consistent client trust.

🔒 NDA Protected Before files are shared

🌐 GDPR Aware EU data handling

✅ 99.9% Accuracy Multi-level QA checks

🛡️ Secure Transfer Encrypted file access

📋 Exception Log Every delivery

👥 Project Team Only Controlled access

Ready to find out exactly what your data entry project will cost?

Share a sample of your source files and a description of your project. We review the sample and send you a specific, transparent quote within 24 hours — along with a free pilot batch so you can verify quality before committing any budget.

Get a Specific Quote →

Quote within 24 hours. Free pilot batch. No contract required.

Why Outsource to SDES?

Why businesses choose SDES for professional data entry outsourcing

Specific transparent quotes — not vague estimates that change after you commit
Free pilot batch on every new project — verify before you pay
Per-record, hourly and retainer options to match your project type
60-75% cost saving versus domestic alternatives
Month-to-month terms — no long-term contract required
16+ years of professional offshore data entry experience

Professional offshore data entry outsourcing from India makes financial sense for most businesses handling more than a few hundred records per month. The combination of lower India-based labour costs, professional quality standards and scalable capacity produces both cost savings and operational improvements simultaneously.

Many businesses start with a pilot project to test the quality and process, then move to an ongoing arrangement when they confirm that the output meets their standards and the process works reliably. The free pilot batch is designed specifically to enable this test without any financial risk.

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Industries We Support

Professional data entry pricing for businesses in every industry

eCommerce

Online retailers and marketplace sellers that need accurate product data, catalog management, marketplace listing support and order management data entry handled consistently at scale without burdening their internal team.

Healthcare

Medical practices, billing companies and healthcare providers that handle patient records, clinical data, insurance information and billing documentation requiring precise entry and confidential handling.

Real Estate

Property firms, real estate agencies and title companies managing listing details, transaction records, deed data and client databases across large and growing portfolios.

Finance

Accounting firms, finance departments and financial services companies processing invoices, statements, claims, reconciliation records and financial document data at recurring volume.

Legal

Law firms and legal departments digitising and managing case files, contracts, compliance records, court documents and legal correspondence with appropriate confidentiality controls.

Logistics

Freight companies, 3PLs and supply chain teams maintaining accurate shipment records, supplier data, inventory counts and delivery documentation across high-volume operations.

Manufacturing

Manufacturers needing product specifications, supplier records, quality inspection data and inventory management data entry for production and procurement systems.

Agencies

Marketing agencies, digital agencies and business services firms outsourcing data entry, list building, research and campaign data management to a reliable offshore partner.

Client Feedback

What clients say about SDES pricing and value

★★★★★

The free pilot batch is what made us comfortable committing to the first project. SDES processed our actual source files, showed us how exceptions would be handled and made two adjustments based on our feedback. The batches since have arrived consistently, in the right format, with a clear exception log. We have not needed to chase or re-explain anything.

Daisy X. — Data Manager Professional Services Team, UK

★★★★★

We have used SDES for three different service types over two years — data entry, product catalog management and web research. The quality standard is consistent across all three, the communication is direct and specific, and the process requires significantly less internal management time than lower-cost providers we tried previously.

Victoria Y. — Operations Director Growing eCommerce Business, USA

★★★★★

The cost saving compared to our previous local vendor is around 65% on equivalent work. But the reason we continue is that the quality is reliable and the exception log tells us exactly what needs our attention. That combination is what makes the arrangement genuinely worth continuing.

Georgia W. — Back-Office Lead Professional Services Organisation, Australia

FAQs

Pricing questions clients ask before getting started

What is a typical per-record rate for standard data entry?

Standard data entry rates depend on fields per record, source quality and volume. A typical rate for clear-source entry of 10-15 fields per record in high volume is considerably lower than equivalent domestic rates. After reviewing your sample, we provide a specific rate — not a range. The most accurate estimate requires seeing your actual source files.

Is there a minimum project value or volume?

No. We accept both small one-time projects and large ongoing arrangements. The free pilot batch applies regardless of total project size.

Do you charge for the pilot batch?

No. The first 50-100 records from your project source files are processed at no charge so you can verify quality before committing any budget.

Can pricing be adjusted if source quality is worse than expected?

If the full project source quality is significantly different from the pilot sample, we discuss the pricing implication transparently before proceeding with the affected volume — not retrospectively after it is completed.

What payment methods do you accept?

We accept bank transfer, PayPal and other payment methods depending on your location. Payment terms — invoice timing, method and currency — are agreed at project setup.

Is there a long-term contract required?

No. All arrangements are month-to-month with no minimum commitment period. Clients continue because quality and reliability make it worthwhile — not because a contract requires it.

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